Project Administrative Assistant / Project Coordinator


Organization and flexibility are critical in performing duties which include, but are not limited to:

  • Perform clerical tasks and operate basic office equipment
  • Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required
  • File and maintain written records along with creating electronic copies for records
  • Receive, sort and log all deliveries into computer database
  • Prepare daily outbound deliveries
  • Prepare materials for design and construction meetings
  • Record and update meeting minutes for the various site meetings
  • Responsible for procurement of consumable materials and office supplies
  • Support Superintendent with equipment inventory tracking and organization
  • Support Superintendent with the entry of craft worker time cards
  • General support for the project team as needed with various day to day tasks
  • Schedule, track and log all repairs and standard maintenance for the work trucks
  • Provide maps and directions to any visitors, subcontractors, deliveries or new employees
  • Log all applicants into the Craft Applicant Tracking Spreadsheet


  • Qualified candidates will have a minimum of 7 years administrative experience, preferably supporting a large number of team members, construction industry experience desired
  • Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint
  • Strong working knowledge of basic office equipment
  • Strong communication skills both written and verbal
  • Exceptional organizational abilities
  • An associate s degree in business or related administrative experience preferred

Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

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